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Introducing the new committee of the Island Bay Residents Association
Kia Ora Island Bay and Southgate,
Many thanks to all of you who engaged in the recent AGM and the election of your IBRA committee.
Firstly I would like to acknowledge the previous committee for their work over the last 18 months, we hope to continue that progress. And to those who stood for nomination but did not make it on to the committee. A fabulous indication of the number in our community who want to contribute, we hope to harness this willingness to be involved.
Now to introduce the new committee;
Officer roles have been agreed upon between the committee, no voting/election was required.
I, Sheila Hart, will chair the committee until the next AGM in October (and hopefully beyond, but that will be up to you!!). I will be working very closely with Bruce Gadd, immediate past chair so that we can make the most of my fresh enthusiasm and Bruce’s experience, realism, and connections in the community.
The secretary role will be covered by Sonya Cameron, Sally Page, Catherine Inder, and Francesca De Gregorio. This is to share the workload, which we have a bit to get through in the next 6 months. It is a testament to Jane’s hard work (former secretary) that we now have a group taking on that role!
Jelle Keizer will take on the role of treasurer.
All of these roles will be ably supported by the remaining committee members:
Ben Everist
Ruby Ghanem
Mark Henderwood Jeff McDonald
Pat Vinaccia
Chris Wratt
Our first meeting will be on Monday 4th April at St Hilda’s church 7-9pm. The agenda for this meeting will be posted on our website in advance of the meeting.
Acknowledging that the committee is new, the first hour of the meeting will be in committee, this is mainly so we can confirm roles and responsibilities in the committee and decide how we will manage open meetings. The second hour will be open. And, as per the community’s wish, future monthly meetings will be open for anyone to attend.
The open component will be 8-9pm.
If you are attending and have a specific question you want to ask it would be great if you could email it in advance to Islandbayres@gmail.com.
I look forward to working with the community of Island Bay and Southgate.
If you have any questions or queries please do get in touch
Cheers
Sheila
Chair
Chair – Bruce Gadd
Secretary – Jane Byrne
Apologies
Nominees for Committee – Pat Vinaccia, Stevie Seddon, Shelia Hart,
Barry Brown – President of the Island Bay Bowling Club and host of the meeting and
Councilor Laurie Foon
Apologies accepted – Moved Chair and seconded Jane Byrne
Financial Report
General Account – balance of $133.00
South Coast Arts Trail Account has a balance of $1,124.97.( Note this amount was given to support the South Coast Arts Coast Trail and can only be used for this purpose.)
Financial report accepted Moved David Bolt Seconded Loraine Edwards.
Agenda
Election of new Committee
The Chair introduced Kevin Jenkins to facilitate this part of the meeting.
Each of the nominees was asked to introduce themselves to the Committee and meeting attendees.
Given the number of proxy votes received the announcement of the new Committee was delayed till the next day. The Committee was subsequently announced.
Notices of Motions
11 notices of motions were discussed. The motions and the results of the motions are attached. Once again due to the volume of Proxy votes received the results could not be provided till two days after the AGM.
All AGM results have been placed on the Website and emailed out to the Membership once they were made available.
Chair thanked Kevin Jenkins for his facilitation of this part of the meeting.
General Business
No General Business Issues were raised.
Meeting closed at 9:00pm.
| Motion | For | Against | Result | |
| 1 | That any submissions IBRA makes will only represent the majority view of Island Bay residents | 48.2% | 51.8% | Motion did not pass |
| 2 | That IBRA surveys the residents of Island Bay (including beyond the newsletter membership of IBRA) and then publish a paper on how the residents of Island Bay would like IBRA to meet the 8Objects of its constitution. | 61.4% | 38.6% | Motion Passed |
| 3 | That IBRA Committee develops and publish a code of conduct for Committee members (in alignment with the IBRA constitution), which is then signed by Committee members. | 66.3% | 33.7% | Motion passed |
| 4 | That all IBRA Committee meetings are open to all Island Bay residents and the community to attend and contribute, acknowledging the need for in-Committee business. | 61.5% | 38.5% | Motion passed |
| 5 | That the Island Bay Residents Association adopts and states an impartial position on the Island Bay Cycleway and The Parade Upgrade. In recognition of the diversity of views in our community and the divisive nature of these issues, we propose that IBRA leadership supports community diversity, and encourages all members to be kind and care for each other. | 56.1% | 43.9% | Motion passed |
| 6 | That IBRA Committee always undertakes an open and well-publicised consultation with residents and the wider community of Island Bay before making any submissions on our behalf, and document the consultation process undertaken. | 83.2% | 16.8% | Motion passed |
| 7 | That Clause 10(d) allowing proxy votes to be deleted from the Constitution. | 14.2% | 85.8% | Motion did not pass as75% required |
| 8 | That a new clause 13 (c) be added to the constitution as follows: No member of the Committee shall reside at the same residential address as another Committee Member and in the event that a Committee Member commences residing at the same address with another Committee Member the said Committee Members shall determine between themselves which Committee member shall resign from the Committee. | 57.7% | 42.3% | Motion did not pass as 75% required |
| 9 | That the newly elected Committee looks at reducing the number of Committee members to a more manageable number. | 55.2% | 44.8% | Motion passed |
| 10 | That IBRA changes its name to “Island Bay Business and ResidentsAssociation. | 20.0% | 80.0% | Motion did not pass as75% required |
| 11 | That clause 12 should be replaced to read as follows: 12. Election of Committee and Officers of the Group The Secretary shall not later than thirty (30) days prior to the Annual General Meeting of the Group call for nominations for the Committee and shall circulate such nominations with notices of the Annual General Meeting. At the first meeting of the Committee they shall elect a Chair, Secretary and Treasurer from their number to hold office until the next Annual General Meeting. | 82.6% | 17.4% | Motion passed with more than 75% required. |
Motions 7, 8, 10 and 11 all required 75% approval to pass as they involved constitutional change.
The following persons were elected to the Committee yesterday evening:
We wish to thank the unsuccessful candidates for their contribution to this process.
It took a tremendous amount of time to count the election last night and the motions are still to be counted. They will be counted by the same scrutineers tonight and the results will be shared in a similar way tomorrow.
Full results will be published in due course.
Best,
Michael Hofmann-Body
Returnign Officer
The Island Residents’ Association Annual General Meeting (AGM) is on Monday 7 March – 7pm at the Island Bay Bowling Club.
Note: Proxies can be dropped off at the Island Bay Library reception desk during usual opening hours up until midday on 7 March 2022. Proxy votes can also be delivered to the secretary (in accordance with the Constitution) at the Island Bay Bowling club from 6pm to 7pm on 7 March 2022.
The Association has had a very busy last 15 months. Here is a taste of some of our activities.
The Association is developing a long-term plan as to how Island Bay could look like in the future. The possibilities are endless.
We have begun some preliminary discussions regarding upgrading the shopping area, the development of the library and the development of a business hub. The Pandemic has raised a number of issues as to the way and where we now undertake work.
We want to ensure that Island Bay businesses are supported and grow and that residents have access to all the services they need thereby reducing the need to travel outside the suburb.
We have an aging population in Island Bay, and we want to ensure we support them and their needs.
Over the next 12 months we hope to develop this long-term vision into a practical plan which we can collaborate with the residents, businesses and Council to implement.
The highlight would have to be the inaugural South Coast Arts Trail.
Many thanks must go to Neal Palmer who bought the idea to the Association and has been a very important member of the team, to the Association’s secretary Jane Byrne who as Neal says took the idea to the next level. Also, thanks to other members of the Committee, Lorraine Edwards who organised all the signage, David Bolt for tirelessly working to promote the event around the city, Pat Vinaccia for offering up the Empire as one of the key destinations on the Trail. It is amazing what a small team can achieve.
We would also like to thank the Council for the grants they provided to get this project off the ground and Tullalah Farrar our designer for the amazing design of our posters and the booklet. To all the 100’s of artists that took part from the kids at Island Bay School and St Francis de Sales to some of our older artists like Sal Criscillo and Joe Bleakly it has been a real team effort.
Hopefully, we will be back next year bigger and even better.
The issues around the Cycleway continues to dominate discussion in the Island Bay Community. I am aware that many of you are frustrated that your views are not being taken seriously by the Council.
In 2016 the Council, with minimal consultation, moved the cycleway from the outside of the parked cars to the inside. It was obvious from the outset there were problems with this design. In 2017 the Council put up 4 options to help solve the issues that had arisen. The Association after consulting with the community put up a 5 th option – to turn it back to how it was in pre the “upgrade”. The submissions were put to the Community by the Council and 87% of the Island Bay residents supported the 5 th option return to how it was pre-2016.
Given the over whelming support for the 5th option the Association has been obliged to support that option.
In 2021 the Council again asked for submissions regarding an upgrade to The Parade. The two options to be discussed were a $14million upgrade or $4.million. Once again, the Council refused to discuss with the Community the preference for the return to pre-2016.
The Council by the chairs casting vote – voted for a $4.0million upgrade which included the removal of between 80-100 parks from The Parade. Council once again in early February 22 went to the Community asking for submissions. The Council received over 1200 submissions with 57% strongly opposed to what the Council was suggesting and a further 9% opposed (a total or (66%). Twenty-five present of submitters strongly supported the Councils proposal and a further 7% supported (32%). The Council will decide the outcome on
10 March of this year.
The Association has come into a lot of criticism from some parts of the Community for the Associations continued support for what it believes to be the majority of Island Bay Businesses and Residents views. Some of the resolutions to be discussed at this year’s AGM reflect that criticism. The association makes no apology for supporting the majority view.
I want to thank the current Committee for all their hard work over the last 15 months. Thanks to our Secretary Jane for the enormous numbers of hours she puts in. To our honorary Treasurer Maria who at last we could put to work managing the grants from the Council to develop the South Coast Arts Trail. You have all done an amazing job and I for one am immensely proud to be involved.
Chair
Bruce Gadd
Present: Jane Byrne, Lorraine Edwards, Pat Vinaccia, David Bolt, Stephen Day
Apologies: Janine Hyde.
Agenda:
The Committee agreed that Proxy votes posed several issues for the Committee. Issues include who is a registered member of IBRA, verification of the proxy votes etc. The committee agreed unanimously that proxy votes should not be accepted. However, we will need some advice as to how that could be achieved. A number of suggestions were made, and it was agreed that the chair go back to the lawyer to discuss options.
It was moved that a motion be put to the AGM that only one member of a household can be nominated for the Committee.
It was also suggested that the Chair could ask for someone to assist with the facilitation of the AGM while remaining chair with the support of the AGM.
The meeting closed at 7pm.
Secretary
Monday 7 March 2022
7.00 pm — Island Bay Bowling Club — 276 The Parade
Dear All,
This is a call for nominations to join the committee and is an opportunity for any notices of motion to be put before the membership at the AGM.
Any committee nominations and or notices of motion must be in the hands of the Island Bay Residents Association secretary by midday Monday 14 February 2022. These can be sent via email to:
The election of IBRA officers will include the following:
Please note nominations will be closed at midday Monday 14 February.
A further notice will be distributed to members of the Island Bay Residents Association 14 days prior to the Annual General Meeting, informing you of any notices of motion and nominations received. It will also include an agenda.
At this stage, the AGM will be subject to Red Alert Level protocols with all those attending required to show a vaccine pass and wear a mask throughout the meeting.
A decision will be made once we garner the interest in attending the AGM whether we will require members to RSVP before the meeting.
These are difficult times, so please bear with us.
If you have any queries, please contact the Association by email.
Regards,
Bruce Gadd and Jane Byrne
For and on behalf of Island Bay Businesses & Residents’ Association Inc
Island Bay Residents' Association